HR switches on Tasks to reduce negative impact of staff churn
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To make onboarding and offboarding run smoothly. It is important to let managers ‘manage business as usual’ within their own area of expertise, but HR also needs to recognise when interventions need to be made to keep the process running smoothly.
The Problem
No one person is responsible for the onboarding/ offboarding process from start to finish. Several people and departments are involved at any one time.
Managers responsible for elements of onboarding are often distributed across the organisation, rarely meeting for onboarding purposes.
Mission critical events include payroll cut off dates; agency replies to enquiries for visas etc. a key personnel may be on leave or unavailable. These are just a few of the events that can stall onboarding and when added together can cause it to fail.
The Challenges
Challenges
Our client needs an administration system which can cope with a dynamic onboarding and offboarding process
BENEFIT WITHIN 12 WEEKS
Disruption caused by staff churn reduced to absolute minimum, giving the organisation competitive advantage.
In a Nutshell
Each stage of onboarding is a part of the process and as such is co-dependent on the success of other stages.
As HR administrators we want to empower managers to manage, but we also need to monitor the progress of all the stages for mission success.
Carolyn Mumby
CEO, Eledecks Limited Barrister. Associate CIPD.
The Impact
Teamworking: The team members find themselves handling curve balls in what becomes a dynamic environment and HR loses sight of who has done what.
Staff welfare: Payroll requires pay details by a certain date of the month which if missed can mean salary payments are delayed, causing starters and leavers financial difficulties.
Culture: Flawed onboarding process has a negative effect on morale of the onboardee who feels they are unimportant, this impacts first impressions and embeds in culture.
Compliance: Worse case scenario is a failed process and compliance risks increase i.e health safety induction, right to work etc.
100% improvement (in respect of completed missions)
ONBOARDEE EXPERIENCE
New recruits surveyed said they had positive experience at all touchpoints
COMPLIANCE RISK
100% of new recruits completed ID checks and H&S training within time limits
Our Solution
To use the Portal as the hub of the onboarding and offboarding process without micromanaging each touchpoint.
The Portal supports accountability and monitors touchpoint completion by each department making it easy to identify the roadblocks and red flags which can endanger the success of the whole onboarding/ offboarding journey.
Macro-controls: Each manager can complete their role without needing to change the way they do things, but they must communicate their progress and any blockers to the central administrator who manages the onboarding/offboarding TASK. This significantly improves process completion success rates.
Simple and effective reporting: The onboarding/offboarding TASK is linked to the employee’s Personnel Record and progress /status can be easily checked from the at-a- glance Personnel Profile which eliminates the need for time consuming research.
Eledecks’ HR Portal typically reduces time spent on routine tasks by 75% while protecting your business from non-compliance.
Compliant Storage and Systems
HR documents and files are stored on secure servers, and our intuitive systems guide managers through compliant workflows so nothing gets missed.
Instant Communications
Eledecks centralises and connects all your HR data making it easy to send documents and instructions, and audit staff responses in real time.
Automated Management
Rest assured that your HR admin is taken care of even when key members of the team are away and thanks to advanced security and automation, managers and staff can always access the data they need.
Your HR portal implementation timeline
MONTH 1
Preparation
We work with you to clarify your objectives and HR compliance needs.
Live Account Set up
We help you transfer your personnel files and documents to your portal’s central storage and your live account is ready to use.
MONTH 2
Mobile app roll out
We ensure your staff are using our portal apps to maximise communication efficiency.
Management training
We show your managers how to get the best out of your portal to achieve your objectives and maintain HR compliance.
MONTH 3
Optimise reporting
We help you automate reports to access the data you need when you need it.
Review and respond
We conduct a full review of your account to ensure your HR admin system is now fit for your growth objectives.
Choose the Package that works for you
Document Manager
ensures your contracts are issued, delivered and audited
Personnel Records
secure storage with centralised access at multiple locations
Personnel Profiles
gives managers instant access to important staff data
GDPR Wizard
monitors and manages your business’ HR privacy obligations
Attendance Management
halves admin time and keeps managers and staff updated
Tasks
guides managers through procedural processes and organises related documents
CheckPoints
ensures there aren’t any gaps in training renewals and registrations
E-signatures
protect you when signed documents are key to resolving disputes.
30 + Toolkits
rovide letters and guides for safe management of the employee lifecycle
